LOS ANGELES, CA / HYBRID
ArtClass is a live action and post production studio with locations in Los Angeles, New York and Kansas City. As a team of award-winning directors, producers, editors, writers, and designers, we are dedicated to creating boundary-breaking work with agencies and brands.
We are looking for a production coordinator for our busy Los Angeles production team, who has a genuine passion for being a part of our mission. This position is located in El Segundo, Los Angeles and will be hybrid remote, in office and on-set. Flexible work schedule may be required, including some nights, weekends, and/or holidays. Minimal travel expected.
Roles & Responsibilities
In this role you will:
Take notes on creative and pre-production calls
Maintain an archive of project materials on Dropbox and share with team members on email and Slack
Book meetings & coordinate travel for EPs, Directors and Senior staff
Assist the LIVE production teams with production needs, including but not limited to:
Hold crew and gather rates/estimates in support of the bidding process
Update and keep the brand rolodex current
Create production calendars for new jobs
Source and book vendors for shoot locations, catering, trucking and production supplies
Compile crew documents (invoices, W9, deal memos)
Draft and/or proofread call sheets and pre-production books
Assist in inputting invoices, receipts and credit card charges to project budgets
Assist in wrap for some productions
Assist with EP and/or Senior staff expense reconciliation as needed
Crew production assistants and assign tasks on set for in-house productions.
Entertainment industry experience is a requirement. Office PA or on-set production experience preferred. Commercial production/advertising agency experience a plus.
We are excited about you because you are:
An experienced Office PA, Production Coordinator or Account Coordinator with 1-2 years of experience at an agency, management, or entertainment company.
Interested in a career in commercial production and/or advertising
Self-directed, discreet, highly organized and able to balance competing priorities
Attentive to detail, able to spell-check and edit documents before sending
Strong with conflict-resolution, and decision-making skills
Able to work diligently and with a sense of urgency, in a fast-paced environment
Aren’t afraid to pick up the phone to track down an answer
An excellent communicator with a charismatic personality
Hard skills that will go a long way: Dropbox, Excel, Google Suite (especially Google Calendar and Google Sheets), WireDrive, Slack, Zoom, Otter.ai