ArtClass is a commercial production & post studio focusing on commercial production. We’re currently seeking an extremely polished Executive Assistant to support our Executive Producer / Managing Director of Live Action. The successful candidate will have strong experience supporting a C-Level Executive in the entertainment industry, is reliable, extremely driven and organized, self sufficient, has an outstanding work ethic and prides themselves on sense of urgency and attention to detail.

• Support an extremely busy Executive Producer
• Excellent phone management skills and etiquette
• Coordinate and provide support for team meetings, events, and conferences
• Manage all scheduling and calendar for executive
• Schedules all department meetings
• Coordination with all levels of management and leadership
• Develops and maintains databases, distribution lists, mailing lists and filing systems
• Handles travel arrangements, reservations, etc.
• Maintains standards of strict confidentiality with respect to all matters and documents
• Ability to work well with executives, staff members, talent, and visitors
• Submit expense reports and purchasing requests
• Prepare presentations for internal/external meetings

• 2+ years supporting an executive in an administrative capacity at a Production Company, Agency or Studio
• Demonstrated proficiency with Google docs and Dropbox
• Service oriented and passionately curious
• Willingness to work a flexible schedule
• Experience building and maintaining filing systems and organizing and maintaining large amounts of data
• Excellent verbal and written communication skills including phone etiquette
• A self-starter able to work both independently and function well within a team
• Ability to work in a team where flexibility, keeping others informed and anticipating needs is essential
• Detail oriented, organized and able to multi-task
• Demonstrated proactive problem solving skills
• Demonstrated ability to handle confidential and sensitive information
• Ability to function in a demanding environment with competing and changing priorities
• Ability to recognize a need and take ownership of its completion
• Strong passion for short form and long form media content and a willingness to learn